Online NI Contribution Payments

One of our corporate goals is ‘Improving Customer Value and Perception’. Consequently, the NIBTT has embarked on a number of initiatives aimed at creating greater customer value including the payment of National Insurance contributions by employers utilizing their banks’ online payment facility.

Employers will also be required to submit all documentation related to these bank transactions (payment information and employees data) electronically to the NIBTT.

In this regard it results in a number of advantages to you our customers including:

  • Greater convenience and accessibility (from the comfort of your office or home) in making NI contribution payments and submitting contribution data.
  • Greater operational efficiencies for your business, with the elimination of visits to and waiting time spent at our Service Centres.
  • Cost savings as a result of increased operational efficiencies.
  • More timely capturing of contribution data and the payment of benefits to your employees.

Registration Instructions

  1. Complete the Online NI Payment Registration Form.
  2. Read the Agreement included carefully.
  3. Attach your electronic signature to the Agreement and Save; OR Download, Print, Sign and Scan.
  4. Email the completed and signed Online NI Payment Registration Form/Agreement to the NIBTT via the email address onlinepayments@nibtt.net
Who Should Register – All employers who bank online or who plan to do so in the future.

Payment Instructions

  1. Using your bank’s Bill Pay system, add the NIBTT to, or select the NIBTT from your bank’s list of bill payees.
  2. Use your NI Employer Registration number as the payee account number.
  3. Use numeric values (do not include letters) in entering your payee account number.
  4. Make your NI contribution payment to the NIBTT via your bank’s Bill Pay system.
  5. Your bank will issue a transaction/reference number upon successful completion of the transaction.
  6. Keep a record of the transaction or reference number issued by the bank for each payment transaction.
When can I start making NI payments online? Payments can be made as soon as you register and receive an email confirmation of your registration from the NIBTT. This response is received within two days.

Employee Contribution Data

Your employees’ contribution data is the detailed record of contributions due on behalf of each employee for a specific period.
This data may be submitted digitally using:

  • The Magnetic Media (comma delimited) format – already in use by some employers;
  • OR
  • The Excel Contribution Data template
Access the Contribution Data Template
  • Access the Excel Contribution Data template via the link ‘Online NI Payment/Contribution Data Form on the NIBTT’s website
  • Scroll to the bottom of the web form ‘Summary of Online National Insurance Contribution Payments’ and click on ‘Download data template’
PLEASE NOTE
  • Where all headings appear in separate columns when the data template is downloaded, proceed to complete the template
  • OR
  • Where all headings appear in one column when the data template is downloaded, open the template as follows using Microsoft Excel
  • Highlight column ‘A’ of the worksheet
  • Go to the ‘Data’ Tab and select ‘Text to Columns’
  • Leave File Type as delimited and select the Next button.
  • For the Delimiters option select only Comma. Deselect any other options which may be selected. Click the Next button.
  • Leave column data format as General and click the Finish button.
  • OR
  • Using Open Office Calc (Spreadsheet) Application.
    Open the downloaded .CSV file using the Open Office Calc program.

A text import screen is displayed. Under ‘Separated by’ in the ‘Separator’ options.  Select the ‘Comma’ option and deselect any others which may be selected. Click the OK button.

Note: If any other spreadsheet application is utilized kindly ensure the file is saved with the .csv extension and the content is separated by commas.

Complete the Contribution Data Template

Save and complete the downloaded contribution data template. This can be done in advance, at your convenience.

Complete the contribution data template as follows:
  • Enter the data for each column under the headings on the Excel Spreadsheet
  • The following are the relevant data headings (please leave as formatted)
  • NationalInsuranceNumber
  • Surname
  • FirstName
  • DateOfBirth
  • DateEmployed
  • SalaryForPeriod
  • Week1
  • Week2
  • Week3
  • Week4
  • Week5
  • The width of the columns can be expanded to facilitate entry of the relevant data
  • Two examples of employee data have been provided for your guidance. Please delete these rows before saving your data.
  • The format of dates indicated is yyyymmdd
  • Use alpha and numeric characters only.
  • Do not include dollar signs, commas or decimal points when entering salary and contribution values.
  • Include all dollars and cents numeric values when entering salary for the period. For example a salary of $10,000.00 is entered as 1000000 and a salary of $3,405.50 is entered as 340550
  • For weeks 1 to 4 or weeks 1 to 5, enter the value of the contribution class for each contribution week.
  • Complete all fields. Where there is no data for a particular field, indicate the number 0 (zero) in that field. Do not leave blank fields nor use a dash to indicate the absence of data.
  • Save the completed Excel template to your computer to create your Excel Contribution Data file
  • Update the Magnetic Media file or the Excel Contribution Data file which you created with the relevant employee data for each successive period for which payments are made and contribution data submitted
  • The file name for saved data should include the employer name, month and year of payment.
  • Use a different file name for each updated file so that a separate record is kept for each period for which payment is made and data submitted

Submit your Payment Information and Employee Contribution Data

  • Click the link ‘Online NI Payment/Contribution Data Form (link located at the top and bottom of the page) to access the Web form ‘Summary of Online National Insurance Contribution Payments’.
  • Complete the Web form ‘Summary of Online National Insurance Contribution Payments’ electronically by including all relevant information in the fields provided including the bank transaction or reference number
  • Upload the Magnetic Media file or the Excel Contribution Data file relevant to the period for which the payment was made.
  • Click the ‘Submit Payment Information/Contribution Data’ button on the Web Form to submit the payment information and employee/s’ contribution data to the NIBTT.
  • Update the Magnetic Media file or Excel Contribution Data file for each successive period for which contribution payments are made.
  • Keep a record of all payment information and contribution data relevant to each paid period.

Contribution data form

Complete online Contribution Data Form or download template.

Contribution Data Form
Frequently Asked Questions

Online NI Payments is the payment of NI contributions utilizing the Internet Banking Platform Online NI Payments is the payment of your NI contributions utilizing the Internet Banking Platform of the respective commercial banks. The NIBTT in this regard will be included as a payee (similar to the utilities) on your bank’s list of payees and will be selected in making such payments.

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